Volunteer Screening - Required for Registration (Ajax Pickering Ringette)

PrintVolunteer Screening - Required for Registration

All association volunteers are required to register with the association and comply with  Ringette Ontario's Screening Policy. This includes:
  • Team Staff on ALL APRA Teams (including 18+ Teams, and On-Ice Assistants)
  • APRA Board of Directors and Committee Members

During registration you will be required to upload the following completed documents: 

1)  Ringette Ontario Screening Disclosure Form
- click here to download

2)  APRA Annual Offence Declaration Formclick here to download

3)  APRA Conflict of Interest Declaration Form (for APRA Board Members only) - click here to download

You will not be able to complete your registration without submitting these completed forms.


For volunteers 18 years of age and older, you will need to provide the association with one of the following:

Criminal Record Check (CRC) - for all Team Staff of 18+ teams, and the APRA Board of Directors

Vulnerable Sector Check (VSCfor all Team Staff of U19 and younger teams

For details on how to apply for, and submit your CRC/VSC, please see below.

You will be unable to participate in any Ringette activities until you have 1) registered, and, 2) provided the association with a CRC or VSC.


The Association will accept CRCs/VSCs for the current season provided it has been less than 1 year from the date of issue. Additionally, 
after a period of 3 years all volunteers will need to complete a new CRC/VSC.

1)  If you have already provided APRA with a PRC/CRC within the last 3 years, please contact the APRA Registrar to verify. 

2)  If you have a current CRC/VSC dated less than one year from your registration date, you can upload the document during registration.

3)  If you require a new CRC/VSC, you can complete the registration process and email your new document to the APRA Registrar


*Note: Background checks or similar attestations from third parties other than local police (e.g. school boards) will not be accepted. 


Email the APRA Secretary to request a personalized introductory letter from APRA to allow you to obtain the background check as a registered volunteer, and therefore, at a reduced cost ($20). When requesting letters from the Secretary, please provide your full legal name, your team name (age and level) and bench staff role. This letter will also indicate whether you require a Criminal Record Check or Vulnerable Sector Check.



At this time, Durham Region Police Services are only processing CRCs online via www.drps.ca > online services > online police record checks (mobile users will need to select Go To Full Website at the bottom of the page to access this menu).

  1. You will begin the online application HERE.
  2. Online payment is required and all completed record checks will be sent to you via email from evidence.com (be sure to add this to your address book and check your junk folder for incoming messages).
  3. The average processing time is 10 business days. If you have not received a response after 3 weeks, send an email along with your order # (found on the receipt that was emailed to you) to [email protected] 
  4. Forward your completed CRC/VSC to the APRA Registrar  for retention by the association.
  5. Questions? Email - [email protected]  or call 1-888-579-1520, extension 4105 or 4104 (automated messages).


Once DRPS begins to process CRCs in-person, you will be able to visit any police station in the Durham Region to complete your background check. No appointment is necessary.

  1. You will need to bring two pieces of government ID (one with photo), along with the introductory letter from APRA.
  2. Payment required (cash, debit, credit).
  3. Background checks typically take approx. 2-3 weeks to process, plus the time to mail. You can also request at the time you are applying to pick these up in person once completed.
  4. If interested, there is only one location in Durham that can process PRCs immediately:

Regional Municipality of Durham Headquarters
605 Rossland Road East, 3rd Floor (SW corner of Rossland and Garden St.)
Whitby, ON
Hours: Monday - Friday,  8:00am - 5:00pm



To process your background check:

  1. You will need to process your CRC/VSC with Toronto Police Services.  
  2. Request a copy of the TPS Vulnerable Sector Screening waiver from the APRA Coaching Coordinator. 
  3. Print off and complete the form on legal size paper. Make sure you list Ajax Pickering Ringette Association under the Agency Name section, and provide original signatures (no photo copies).
  4. Enclose certified cheque, money order or bank draft for $20. They do not accept credit cards. The easiest thing to do is to go to a Canada Post outlet and purchase a money order (many local Shoppers Drug Mart locations have an outlet).
  5. Mail to the address listed at the top of the waiver.
  6. You should receive a response within 2 weeks via mail.  
  7. There is an expedited service for $65 - you would need to go in person to 40 College St. and would receive a response within 72 hours (via mail)
  8. If there is a birthday or name match on the RCMP database, fingerprints are required for further screening (not uncommon that this may be required). You would then require an introductory letter from the association introducing you as a member that wishes to volunteer with APRA, and take this with you when you go to 40 College Street to process.

More information on the TPS VSS program, CLICK HERE. 


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Printed from apringette.com on Monday, September 20, 2021 at 12:16 PM