Volunteer Screening / Criminal Background Check

ALL REGISTERED VOLUNTEERS:

All volunteers with the association are required to register with the APRA and comply with all APRA and Ringette Ontario policies.

As per the RINGETTE ONTARIO SCREENING POLICY, it is also a mandatory requirement that all registered volunteers of APRA undergo volunteer screening prior to participating in any Ringette Ontario or APRA sanctioned ringette activities. This includes:

• Dedicated Team Staff on ALL APRA Teams (including FUN program and 18+ Teams, and On-Ice Assistants)
• APRA Board of Directors and Committee Members

During registration, volunteers will be required to upload the following documents: 

1)  A completed Ringette Ontario Screening Disclosure Form

2)  A completed APRA Annual Offence Declaration Form

3)  A completed APRA Conflict of Interest Declaration Form (for APRA Board and Committee Members only)

*** You will NOT be able to complete your registration without submitting the above forms.

4) Additionally, all volunteers 18 years of age or older will also provide the association with a current Criminal Background Check which can be uploaded during registration. 

CRIMINAL BACKGROUND CHECKS:

All volunteers 18 years of age or older will also provide the association with a current Criminal Background Check which can be uploaded during registration.  

• The Association will accept background checks for the current season, provided it has been less than 1 year from the date of issue.
• Background checks or similar attestations from third parties other than local police (e.g. school boards) will not be accepted.
• If you have provided the association with the Background Check within the last 3 years, you do not need to submit a new one for the current year.
• After a period of 3 years, all returning volunteers will need to complete a new Background Check.

Depending on your role, you will be required to submit either a Criminal Record and Judicial Matters Check (CRJMC), or a Vulnerable Sector Check (VSC):

NEW Volunteers - 

• All NEW Team Staff of 18+ teams, and NEW APRA Board of Directors require a Criminal Record and Judicial Matters Check (CRJMC)  
• All NEW Team Staff of U19 and younger teams require a Vulnerable Sector Check (VSC) 

RETURNING Volunteers -

• All RETURNING* Volunteers require a Criminal Record and Judicial Matters Check (CRJMC)*
• If you are a RETURNING Volunteer looking to work with U19 and younger teams, but if it has been more than 10 years since you have submitted a Vulnerable Sector Check (VSC), you are required to submit a new Vulnerable Sector Check (VSC) 

For a returning volunteer* to be eligible to submit a Criminal Record and Judicial Matters Check (CRJMC), the volunteer must have already provided APRA with a Vulnerable Sector Check (VSC) within the last 10 years, AND, must have volunteered continuously with APRA during that time (i.e. undergone volunteer screening each year). 

*** You will be unable to participate in any Ringette activities until you have 1) registered, and, 2) provided the association with the required documents and a current CRJMC or VSC.

HOW TO SUBMIT YOUR CRJMC/VSC - 


1)  If you have already provided APRA with a CRJMC/VSC within the last 3 years, this should appear on your registration session with the dates it was received. If not, please contact the APRA Registrar to verify. 

2)  If you have a current CRJMC/VSC dated less than one year from your registration date, you can upload the document during registration.

3)  If you require a new CRJMC/VSC, you can complete the registration process and indicate the date when you applied. Once you receive, email your new document to the APRA Registrar

HOW TO APPLY FOR YOUR CRJMC/VSC- 

1)  SUBMIT AN INTRODUCTORY LETTER FROM APRA WHEN REQUESTING ONE OF THE BACKGROUND CHECKS (see attached)

A personalized introductory letter from APRA will allow you to obtain the background check as a registered volunteer, and therefore, at a reduced cost ($20). Please download and complete the appropriate letter to submit when applying for your background (include your full legal name): 

APRA Letter for Background Check - Volunteers for 18 plus groups

APRA Letter for Background Check - New Volunteer for 18 and younger groups

APRA Letter for Background Check - Returning* Volunteer for 18 and younger groups

*NOTE: for a returning volunteer to be eligible to submit a CRJMC, the volunteer: 

• Must have already provided APRA with a Vulnerable Sector Check (VSC) within the last 10 years, AND,
• Must have volunteered continuously with APRA during that time (i.e. undergone volunteer screening each year). 

2)  FOR RESIDENTS OF DURHAM REGION:

At this time, Durham Region Police Services are only processing CRCs online at www.drps.ca > online services > online police record checks (mobile users will need to select Go To Full Website at the bottom of the page to access this menu).

1. You will begin the online application HERE.
2. Online payment is required and all completed record checks will be sent to you via email from evidence.com (be sure to add this to your address book and check your junk folder for incoming messages).
3. The average processing time is 10 business days. If you have not received a response after 3 weeks, send an email along with your order # (found on the receipt that was emailed to you) to policerecordcheck@drps.ca 
4. Forward your completed CRJMC/VSC to the APRA Registrar for retention by the association.
5. Questions? Email - policerecordcheck@drps.ca  or call 1-888-579-1520, extension 4105 or 4104 (automated messages).

3)  FOR RESIDENTS OF TORONTO: 

To process your background check: